Applied Epic Accounting Support
Applied Epic accounting, scoped and run for your brokerage
This is the engagement scope: what we set up in your Applied Epic accounting module, what we run each month inside the system, who does what, and what it takes to start.
What you get
- Applied Epic accounting module setup and cleanup
- General ledger and reconciliation configuration
- Month-end close performed in Applied Epic
- Direct-bill and agency-bill workflow configuration
- Broker management system migration support and process documentation
What changes for your brokerage
- An Applied Epic accounting module that is actually set up correctly
- Month-end close run inside Epic, not rebuilt in Excel
- Direct-bill and agency-bill workflows configured the right way
- Clean data after a broker management system migration
- Your staff working from documented Epic processes
What the engagement covers
Where this page sits
This page is the scope of the work: deliverables, responsibilities, fit and onboarding. If you're still deciding whether to bring in outside help, the Applied Epic overview is the better starting point. If you want to understand how the accounting module works before talking to anyone, read the guide. The answer pages each take one narrow question. All of them are linked below.
Assessment of the module as it stands
We start with how the accounting module is configured today: general ledger structure, how billing screens post, whether direct bill reconciliation is being used, and what has been worked around in Excel. You get a written findings list with a recommended sequence before anything is changed.
Configuration and cleanup
We correct the general ledger structure and account mapping, set up the reconciliation routines, and configure agency bill and direct bill posting so entries land in the right accounts. Historical mess is cleaned to an agreed cutoff rather than left to distort your reporting.
Month-end run in the system
Once configured, close runs inside Applied Epic: bank and trust reconciliation, carrier statement reconciliation, direct bill commission matching, producer detail, then the general ledger close. Nothing is rebuilt in a parallel spreadsheet.
Migration support
If you're moving onto Applied Epic from another management system, we map balances, validate that opening figures tie out, and document the workflows your staff will follow. Migration is where accounting data usually breaks, so it's worth checking rather than assuming.
We run it, or we hand it back
You can have us run the accounting, or configure it, document the processes and train your team to operate it. Many brokerages start with us running month-end and move to a split once their staff are comfortable. Either way the processes get written down.
Who does what
BrokerLedger does
- Assess the current accounting module configuration and report what needs changing
- Correct the general ledger structure, account mapping and reconciliation setup
- Configure agency bill and direct bill posting workflows
- Run the month-end close inside Applied Epic where that's in scope
- Reconcile bank, trust, carrier and direct bill commission in the system
- Write the procedures your staff follow, and train them on the parts they operate
Your brokerage does
- Provide Applied Epic access with accounting permissions, and approve configuration changes
- Hold the Applied Epic licence and the vendor relationship, including support tickets and upgrades
- Decide who on your team operates which parts of the system
- Approve payments, producer payouts and any restatement of prior periods
- Own trust compliance decisions and regulator filings, as the principal broker
- Keep your external accountant for year-end, tax and any assurance work
What a month looks like once Epic is configured
| When | What happens |
|---|---|
| Business day 1 to 3 | Bank, trust and credit card activity coded in Epic. Prior period locked. |
| Business day 3 to 5 | Carrier statement reconciliation and the premiums payable schedule, run through the accounting module rather than a side spreadsheet. |
| Business day 5 to 7 | Direct bill commission matched to policies in Epic, with unmatched lines queued for review. |
| Business day 7 | Trust bank reconciliation and the trust position compared with the trust liability. |
| Business day 8 | Accruals, adjusting entries and the general ledger close performed in Epic. |
| Business day 10 | Reporting delivered out of the system, with the exception lists behind it. |
How an Applied Epic engagement starts
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Discovery call
We ask which version and modules you're on, how many users touch accounting, your carrier count, and where the spreadsheet workarounds are today.
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Module review
Read-only access, then a structured review of the general ledger, reconciliation setup, billing configuration and open items. You get a findings list with a recommended order of work.
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Scope and quote
Setup and cleanup is quoted separately from any ongoing monthly work, so the one-time cost and the recurring cost are two visible numbers.
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Configuration
Changes are made in an agreed order, with your sign-off on the general ledger structure before anything posts against it.
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First close on the new setup
The first close is run against the new configuration and reviewed with you before it's treated as final.
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Documentation and handover
Your staff get written procedures for the workflows they operate, and we agree in writing what stays with us.
What we need from you to start
- Your Applied Epic version and the modules you're licensed for
- Accounting module access with permission to view configuration
- Your current chart of accounts and general ledger mapping
- A recent trial balance and your last completed year-end statements
- Sample carrier statements for both agency bill and direct bill
- A list of who currently performs each accounting task
- Any spreadsheets running outside the system, so the workaround can be replaced
Is this the right fit?
A good fit
- Canadian brokerages on Applied Epic whose accounting module was never fully set up
- Brokerages migrating onto Applied Epic that need the accounting side validated
- Teams rebuilding month-end in Excel because they don't trust what the system reports
- Brokerages that have grown past the setup they started with
- Principals who want the close run inside Epic and the process documented
Not what we do
- Applied Epic licensing, hosting and software support. That stays with your vendor.
- Audits, reviews and other assurance engagements. We don't provide assurance.
- Corporate tax returns and tax planning.
- Brokerages that want their accounting kept outside the management system.
Go deeper
Applied Epic accounting for Canadian brokerages
Where this sits in the Applied Epic material
- Applied Epic accounting: the overview Start here if you're deciding whether to bring in outside help.
- Applied Epic accounting for Canadian brokerages The full guide to how the accounting module works.
- Does Applied Epic do accounting? What the system handles, and what still needs a bookkeeper.
- What the Applied Epic accounting module covers Module scope and the monthly review checklist.
- Month-end close in Applied Epic The close steps as Epic runs them.
- Reconciling direct bill in Applied Epic How direct bill commission is matched inside the system.
- Brokerage accounting glossary Every term used on this page, grouped by topic, with where it shows up in Applied Epic.
The CPA who builds your file knows brokerage accounting
BrokerLedger is CPA-led and works inside Applied Epic. Our services are shaped by how a brokerage's books actually move — agency bill versus direct bill, commission income, producer compensation — not what a generic small-business bookkeeper assumes.
Frequently Asked Questions
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